Office Administrator
We are looking for an experienced Office Administrator to join the team on a part- time bases working from our Manchester City office.
This is a part-time position , 20 hours a week with the hours of 10am-2pm, 5 days a week. The successful candidate will be required to work from our Manchester City Centre office.
Role and Responsibilities:
- Office stock and stationery inventory
- Meet & Greet all internal & external visitors
- Manage all meeting room bookings [encourage effective use of meeting room size/numbers.
- Meeting room set up – provide refreshments, catering, VC support, keep presentable
- General office up keep, organisation and follow GDPR guidelines – maintain a professional image & ensure clean desk policy in place.
- Booking Accommodation and travel arrangements for OMT / ADs
- Assist booking external conference & meeting rooms
- Manage relationship with building management – coordinate office repairs, maintenance, bins, cleaning rota, assist with office security and logs.
- Lead Fire Marshall & First Aider – maintain accident & fire drill log books, ensure that we are up to date with requirements & keep rota for fire marshall & first aiders to ensure office is always covered.
- Internal access pass set up & visitor access [maintain visitor log in case guests in office during a drill.
- Mail Management – both outgoing & incoming – ensure home based employees are aware they have mail at the office & what next steps to be taken. Arrange couriers.
- Call answering and re-routing / message takingOverall point of contact for company – answer queries, point right direction, assist where possible, promote a collaborative office culture
- Improve engagement within the office – support HR team & Event manager with engagement initiatives, company comms emails, help maintain a company bulletin [in office & virtual monthly update on the team eg pictures, personal achievements (new houses, new pet) monthly ‘employee spotlight’ interview]
- Adhoc assistance for multiple departments – PO set up, expenses, travel & meeting arrangements, ordering marketing materials, event support.
- Passing on building management updates – work going on in the building, supplier stands in the lobby, maintenance work that may effect the office [loud building works / lifts out of order]
- Provide support and assistance to EA for OMT level – meeting coordination, travel/hotel bookings, company update speaker rotas [SON speakers], provide holiday cover for EA where appropriate
- Responsible for Office health and safety , co-ordinating with external Health and Safety consultant, ensuring that all procedures are up to date.
- Teams
- Finance & Admin
- Locations
- Manchester
Manchester
Rewarding Success
-
Benefits
We provide all employees with a competitive salary and rewards package including: - Private Health care (operated by Vitality) - 4 x salary Life cover (operated by Legal and General) - 25 days annual leave, increasing to 28 after 3 years service - Enhanced maternity and paternity leave - Salary sacrifice Pension scheme (operated by Royal London) - Annual free eye test scheme (operated by Specsavers) - Employee Referral £1,000 recruitment bounty - Ride to Work Scheme (operated by Evans) - Long Service Recognition - Quarterly team building events - Personal Annual Training & Development budget - Flu Vaccination contribution - Quarterly Recognition Awards - Monthly Wellbeing Pulse Survey - 24/7 Employee Assistance Programme (operated by Health Assured) - New Baby Hamper - Flexible and Remote Working opportunities - Plural Sight Development Resources -
Ambitious Growth
Working in a growing business means career progression and opportunities. Professional development is widely supported at Mobysoft and we'll create a development plan just right for you. -
Recognising our talents
We're big on shouting about our team and the great things they do - we have quarterly recognition awards to celebrate our talent and the great things we do for our customers -
Our Values
At Mobysoft how we work together is as important as the work we do. Our Values - Human - Customer Centric - Ambition - Team work - Driven to Succeed
Working at Mobysoft
Technology for good
Mobysoft provides software and data driven insights that help social housing providers manage rent arrears and deliver better services more efficiently.
Our software protects vulnerable people by supporting our clients to proactively manage rent arrears, ultimately resulting in less evictions and more people being supported to manage their homes.
Knowing that we are truly making a difference is the biggest driver for our team and one that runs through the heart of our business.
At Mobysoft, we take a hands-on approach where everybody is involved with no ego's.
We provide not only opportunities to develop your career, but to take the lead to allow our business to continually improve and develop our solutions so that we remain ahead of the game in technology development and customer success.
About Mobysoft
Mobysoft provides software and data driven insights that help social housing providers manage rent arrears and deliver better services more efficiently.
We offer our customers the latest award winning, cutting edge technology - RentSense, that not only saves them millions, but allows them to focus on the job of keeping families together.
At Mobysoft and you’ll get the opportunity to work with an outstanding team with an award-winning product, work in a challenging, yet fun environment and develop a rewarding career. More importantly, you’ll help make a difference to millions of people’s lives.
Make a career defining decision and join us at Mobysoft.
Office Administrator
We are looking for an experienced Office Administrator to join the team on a part- time bases working from our Manchester City office.
Loading application form